Candidate Privacy Notice

This notice explains how we process your personal data when you apply for a job through the HiVent careers site or by e-mail. It is prepared under Article 10 of the Turkish Personal Data Protection Law No. 6698 (KVKK). This is an English courtesy translation. The Turkish text is the legally binding version.

1. Data controller

HiVent Teknoloji İç ve Dış Ticaret Ltd. Şti. Address: Anadolu Bulvarı, 1499 Sokak, Bulvar Anatolia Plaza Kat:1 No:8/21, 06378 Yenimahalle, Ankara, Türkiye. MERSİS No: 0462108462600001. Trade Registry No: 529156. KEP: hiventteknoloji@hs01.kep.tr. E-mail: info@hivent.com.tr.

2. Data we process

• Identity: first name, surname.
• Contact: e-mail, telephone, city of residence.
• Résumé: the education, work experience, skills and, if included, photo in your CV.
• Your answers to screening questions, written questions and interviews, and your application note.
• Application date and the position you applied for.
• System logs created when you use the website.

Please do not include special categories of personal data such as health, religion, trade union membership or criminal convictions in your CV. If you do, we do not use that information in hiring decisions.

3. How we collect data

The application form on the careers site and the CV you upload, applications you send to info@hivent.com.tr, your e-mail answers to our written questions, and interviews.

4. Why we process data and the legal basis

• Evaluating your application, contacting you and running the written-question and interview process: KVKK Art. 5/2-c (directly related to the establishment of a contract).
• Keeping the application form secure and preventing abuse: Art. 5/2-f (legitimate interest).
• Keeping application records until the retention period ends and protecting our rights in a dispute: Art. 5/2-e (establishment, exercise or protection of a right).

Keeping your details longer so we can consider you for other suitable positions happens only if you tick the optional box on the form. This is based on your explicit consent (Art. 5/1). You can withdraw consent at any time by writing to info@hivent.com.tr, and we then delete your data. Not ticking the box does not affect how we evaluate your application.

5. Who receives your data

• HiVent officers and the managers and employees involved in hiring.
• IT service providers: e-mail and file storage (Google Workspace), cloud database (Google Cloud), web hosting (Cloudflare).
• Authorised public bodies: only on a lawful request.

We do not sell your application data or pass it to third parties for marketing.

6. Transfers abroad

Our system records are kept in Google Cloud's data center in Germany (Frankfurt). E-mail and file storage are provided by Google Workspace and our web pages are served through Cloudflare. Your data may therefore be transferred to servers abroad. These transfers fall under Article 9 of the Law.

7. Retention

If you are not hired, we keep your application for 1 year after the process ends. If you allowed us to keep it for the candidate pool, we keep it for 2 years from the application date. When the period ends we delete, destroy or anonymise the data. If you are hired, your details move into your personnel file and you will be informed separately.

8. Your rights and how to apply

To exercise your rights under Article 11 of the Law, write to us at our address, at our KEP address, or at info@hivent.com.tr. We answer within 30 days at the latest. If you find the answer insufficient or get no answer, you can complain to the Personal Data Protection Board. The complaint period is 30 days from the day you learn of the answer and in every case cannot exceed 60 days from the date of your application.

Last updated: 08.11.2026